Disclosure of Medical Records

Management of Medical Records

• The Medical Information Management Office is responsible for the centralized management of inpatient and outpatient medical records. The main duties of the office are as follows.
• Although our hospital introduced an electronic medical record system in December 2000, paper medical files created prior to that time—along with X-ray films, electrocardiograms, electroencephalograms, and certain forms that must still be retained in paper format—are centrally stored to ensure that they can be accessed at any time when required for patient care.
• With regard to electronic medical records, the office monitors the status of recorded entries and the completion of discharge summaries and encourages physicians to ensure the accuracy and completeness of their documentation and to finalize summaries within the designated time limit.

How to Request Your Medical Information (Facility meets standards for medical record management)

At our hospital, doctors provide medical information as part of routine care to help build trust between patients and medical staff and to support high-quality treatment. If you would like more detailed information than what is provided during your care, you can submit a request for disclosure. Upon request, your medical information can be made available for a fee, either by viewing the records or by receiving a copy.

Fees for Disclosure of Medical Records

【For medical records stored in electronic or paper format】

【For Disclosure of Medical Records Stored on Microfilm】
Inpatient medical records from 1952 to 1986

Please note:

• Once a request has been submitted for disclosure of medical records stored on microfilm, changes or cancellations cannot be accepted.
• If you request disclosure of both records stored electronically or on paper and records stored on microfilm, separate disclosure fees will apply for each.